Bread, buns, cakes, biscuits, rusks, chocolates, sweets and gift boxes sit on both sides of the freshness line. A bakery's bread has a day or two of life, and a confectioner's packaged chocolate may last months. Both sell through the same small shops, sweet marts and tea stalls, and both live and die by the daily route. This page describes how bakery and confectionery distribution commonly works in Nepal and how gamitrack supports it.
How bakery and confectionery distribution typically works in Nepal
Fresh bakeries bake overnight and send vans out early, supplying general stores, tea shops, hotels, schools and cafes on fixed daily routes. Some use van salesmen who sell directly from the vehicle and some use drivers who deliver against standing orders taken by an officer. Biscuits, rusks and packaged confectionery behave more like other packaged foods, moving through dealers and wholesalers with company officers visiting shops to take orders and push schemes.
Seasonality is very visible. Dashain, Tihar, Christmas, New Year and wedding season create spikes in cakes, sweets and gift boxes. Exams and school terms shift demand in some areas. Credit to shops is usually short, often weekly, and many small shops pay cash. Shelf life drives everything: unsold fresh items come back, and part of that return is built into the price. Chocolate and some biscuits are also sensitive to heat in summer.
Where it goes wrong
The route sheet is paper, and the van's loaded, delivered and returned quantities are compared at the end of the day, often by memory. A shop says it received fewer packs than the driver recorded. Returns pile up because nobody can see that one shop is routinely over-supplied. Festival quantities are guessed. The packaged lines are in a different system from the fresh ones, so owners see two businesses instead of one. Small amounts of daily cash are carried by drivers, and reconciling them at night is slow.
How gamitrack is used day to day
The owner or manager. Set up fresh and packaged products in one catalogue, with price lists for shops, hotels and dealers. Use supply mode to deliver fresh items directly and send packaged lines through dealers, and see both in one ledger. During the day, the team page and movement map show where each van and officer is, and orders, deliveries and payments arrive as they happen. Set monthly targets ahead of the festival season and watch the daily pace.
Sales officers. For packaged lines and standing orders, officers follow the Today tab route. At each shop they check in, record closing stock, take the order from the price list, collect payment, add a storefront photo and record the outcome, with a no-order reason when there is none. Market notes capture new competitor items or festival displays. Follow-ups bring them back to shops that asked for gift boxes closer to the festival.
Delivery staff. Drivers use the Deliveries tab. They see assigned shops with the amount due, location and a call button, mark each order delivered with GPS, a photo and the receiver's name, and collect cash or a digital payment at the counter. If a delivery is recorded far from the shop, it is flagged. This gives the shop and the bakery the same record of what was handed over, which cuts down quantity disputes.
Dealers. Dealers who handle your packaged lines see the orders for shops in their area in the dealer app, move them through fulfilment, place their own orders from their price list and view their statement. Monthly stock counts compare expected closing stock with the actual count, which is useful before a festival when over-stocking and under-stocking both cost money.
Returns. Unsold or damaged items are recorded from the party sheet and approved into a branch with a credit note, so the shop's balance and your stock both update. If a shop returns far more than its neighbours, the pattern of credit notes shows it. In via-dealers mode, a shop's return goes to its dealer, who accepts or rejects it in the app.
Batches and expiry. Packaged lines are recorded by batch and expiry, with low-stock and near-expiry lists so older stock moves first.
Schemes and commissions. Festival schemes on fulfilled secondary sales with tiered rewards are credited to the dealer's ledger after approval. Officer commissions are calculated from secondary orders and finalised after the month ends.
Invoices. Dispatch produces an IRD-format tax invoice with VAT on taxable lines, and payments by cash, eSewa, Khalti, Fonepay, bank or cheque are allocated to the oldest invoices.
Getting started
Start with one daily van route and the shops on it. For two weeks, record every delivery and return through the app and compare them by shop. The comparison usually shows which stops are over-supplied, and fixing that is often the quickest saving.
See pricing or contact us. Related industries: dairy and FMCG and packaged food.