Seeds, fertiliser, pesticides, fungicides, animal feed supplements, sprayers and small tools reach Nepali farmers through a chain of dealers and agrovets. The calendar drives everything: stock has to be in the district before the planting window opens, and money often comes back only after harvest. This page describes how agro-input distribution commonly works in Nepal and how gamitrack helps a company stay in control through the cycle.
How agro-input distribution typically works in Nepal
Companies, whether importers or domestic producers, supply regional dealers, who supply agrovet shops in market towns, who in turn serve farmers and cooperatives. Sales officers cover large territories, often in hilly terrain, and visit agrovets before and during the season to take orders, advise on products and handle collections. Technical advice is part of the sale, so officers carry product knowledge as well as price lists.
Demand is highly seasonal. Paddy, maize, wheat, vegetables and other crops each have planting and protection windows, and these differ between the Terai, the mid-hills and the high hills. Roads in the monsoon can be disrupted, so dealers stock ahead. Agrovets frequently extend credit to farmers who pay after harvest, and in turn ask their suppliers for longer terms. Seeds and pesticides have expiry and storage needs, and fertiliser supply may depend on import timing and on public programmes outside any company's control.
Where it goes wrong
Stock lands late in a district, or too much lands in one place and not enough in another, because the company sees only dealer orders and not what shops actually hold. Credit builds up during the season, and by harvest the company cannot say which agrovets owe what and for how long. Seeds and pesticides are left in shops past their best dates, causing returns, disputes and damage to the brand. Officers spend days on the road and the owner has no objective way to know where they went.
How gamitrack is used day to day
The owner or manager. Set up products with categories such as seed, fertiliser and crop protection, with packs and prices. Set territories and regions on the map and assign officers. Before the season, use weekly collection plans and monthly targets to set expectations, and during the season watch orders by region as they arrive. The party ledger and aging show every agrovet's balance, and payment due days from dispatch show who is late rather than who is merely still in the season's window.
Sales officers. Each morning, the Today tab lists the day's stops. Background GPS records the working day, and the officer checks in at each agrovet, which is verified against the shop's location. Officers note closing stock of key products, take orders, collect payment by cash, eSewa, Khalti, Fonepay, bank transfer or cheque, add a photo and record the outcome. Market notes record pest or disease pressure, competitor offers and what farmers are asking for, which is valuable input for the next season's planning. If the signal is lost, the app shows an error and the order is entered once the officer is back in coverage.
Delivery staff. For direct supplies, the driver sees assigned deliveries in the Deliveries tab, marks each with GPS, photo and the receiver's name, and collects payment. The company gets proof of delivery to the right agrovet.
Dealers. Regional dealers use the dealer app to see orders booked for agrovets in their area, fulfil them, and place their own orders on their price list. Their annual target by Nepali fiscal quarter and the monthly stock count against expected closing stock show whether the channel is ahead or behind. A schemes module rewards dealers for lifting more during the season, with rewards credited to their ledger after approval.
Batches, expiry and returns. Stock movements are recorded per batch and expiry. Return of unsold or expired product from an agrovet in via-dealers mode goes to the dealer for acceptance in the app; company returns are approved into a branch with a credit note.
Territory and attendance. Draw territories on the map. The movement view shows where each officer went, time at each store, and the integrity indicators for the day, including flags for visits outside the geofence, very short visits and missing photos. Attendance is derived from check-ins with Nepal time and public holidays set per company.
Invoices. Dispatch produces an IRD-format tax invoice with sequential numbering by fiscal year. Whether particular products are taxable is a matter to confirm with your tax adviser; the system adds VAT only on lines marked taxable.
Getting started
Start before the season, not during it. Load products and batches, set up territories and dealers, and run a pilot with two officers in one district. By the time the planting window opens, your team already knows the workflow.
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