Record stock movements, batches and transfers
Stock is a ledger of movements per branch. Record what comes in and goes out, and gamitrack shows what is on hand.
Updated 2026-11-01
gamitrack does not keep a number that you overwrite. It keeps a list of movements, and the stock on hand is the total of them. This makes stock easy to audit, because every change has a type, a time and a reference.
Open the Stock page
Open Stock in the Management group. Choose the Branch at the top and click the branch button. You see:
- On hand for each SKU, split by Batch
- Low stock, listing items below their reorder level, or "Nothing below reorder level."
- Expiring within 30 days, or "No batches expiring soon."
- Recent movements
Record a movement
- Under Record movement, choose the Type: Production in, Purchase in, Sale out, Return in, Damage / write-off or Adjustment.
- Choose the SKU, and the Batch if the product is tracked by batch.
- Enter the Quantity.
- Enter a Reference, such as a purchase bill number, and a Note if useful.
- Click Record.
Sales going out are created for you when orders are dispatched, and returns coming in are created when a return is approved. You usually record production, purchases, damage and corrections by hand.
Add a batch
Use Add batch to create a batch for a SKU: the Batch number, Manufactured date and Expires date. Choose the batch when you record movements so expiry is tracked.
Transfer between branches
Under Transfer between branches, choose the From branch and To branch, the SKU and quantity, and click Transfer. The stock leaves one branch and enters the other, shown as Transfer out and Transfer in.
Fix a mistake
Movements cannot be edited or deleted. If you recorded the wrong quantity, record an Adjustment for the difference, with a note. The history then shows both the mistake and the fix.
Watch the alerts
The Dashboard card Low stock also shows how many batches expire in the next 30 days. Check it often if you sell fresh or short-dated products.
Tip: Use the reference field for the supplier bill or production batch sheet, so your records can be traced.
Tip: If dispatch is refused for a shortage, record the production or purchase first, then dispatch again.